Here are some common questions about the Graduate Showcase:

What is the deadline for uploading work to the Graduate Showcase platform?
What file formats are accepted?
What is the size limit per file? Why is there such a limit in place?
There is a size limit for a file - is there one for the overall post per student?
Is it possible to embed online programmes that support 3D software, e.g., Photogrammetry?
How do I edit the title and add a caption to an image?
Can I add in a PDF?
Why can't PDFs be added as files?
Why are my image suploading slowly?
In my 'profile', I can't upload an avatar
What is the difference between works, projects, series, etc?
How and why should I tag my work?
Can I change the order in which Works appear on the site?
I can't get Vimeo/YouTube to embed
What kind of audio files can I add?
What accessibility provisions are in place?
Why are there different pages layouts and which should I choose?
Why are there different page layours and which should I choose
I'm having problems uploading, or I'm trying to work out how to achieve something before I upload it. What support is in place for me?
Can I embed iframe code from specialist websites?

What is the deadline for uploading work to the Graduate Showcase platform?

The deadline for uploading your work to the Graduate Showcase platform will be available soon.

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What file formats are accepted?

Image file formats: Accepted file formats are .jpg .jpeg. png .gif.
Audio file format: mp3 or embed if over 5MB/ if preferred.
Video file format: Must be hosted on Vimeo or YouTube Maximum Size of files: 5MB

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What is the size limit per file? Why is there such a limit in place?

The maximum file size per image is 5MB. Whilst high-res images are often much larger than 5MB, that is for Print Quality only. Screens have much lower resolution than a printed image, so for display on screen 5MB is considered really quite large. If your page contained many images in the 10 or 20MB range, that page would take a really long time to load and you would likely receive much less traffic to your page and sites.

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There is a size limit for a file - is there one for the overall post per student?

No, the only limits are on individual file sizes.

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Is it possible to embed online programmes that support 3D software- e.g. Photogrammetry?

Yes, this is possible. The best way to do this would be to choose a site to host the 3D project and provide an embed code. Then it will work in a similar way as a Vimeo embed. The same applies to VR and other specialist software. You can also embed an iFrame. If you have any issues with any specific software not embedding let us know by emailing us at marketing@gsa.ac.uk and we will try to resolve.

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How do I edit the title and add a caption of an image?

Once you’ve uploaded an image file you can edit the title and caption by hovering on the thumbnail image and clicking the pencil icon.

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Can I add in a PDF?

Yes. PDFs can be added as embeds via Issuu. Alternatively PDFs can be added in the links section on your student page – e.g. linking to source materials.

If you need to upload a PDF format rather than an image or video format (for example for a publication or sketchbook), please file transfer (using wetransfer or dropbox or similar) your PDF to us at marketing@gsa.ac.uk

We will upload to the GSA’s professional Issuu account and send you back the links to embed the mobile and desktop optimised publication in your showcase, featuring live links and full screen sharing. Learn more about Issuu.

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Why can’t PDFs be added as files?

PDFs are often very large unwieldy files that can slow down your page load time hugely and as multiple page documents, not very interactive. You can embed as an Issuu or convert to another image format if a single image.

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My images are uploading very slowly?

This is likely to be caused by uploading too many images at once. Uploading one-by-one is a more efficient route.

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In the ‘profile’ it does not allow me to upload an avatar?

There is need to edit the info in here, it will not appear on the public site. The section is only visible so you can change your password and login email.

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What is the difference between works, projects, series, etc? It's labelled like this so as not to be specific about what can be added here – what you want to add is completely up to you. One person might consider their works ‘Projects’ and another ‘Collections’. Each ‘work’ is a title, description of any length, and collection of media.

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How and why should I tag my work?

Editing an individual work you can add tags in the menu on the right-hand side. Youcan also create your own tags. (Please note, tags which could be considered offensive will be removed unless there is prior agreement from the GSA.)

Showcases will not only be navigable by school, discipline and name, but also will be searchable by tags, and some tags will be pulled into themed pages that provide cross-school content from a range of students e.g. Sustainability. As well as tags,you can also select from one of our Themes. The themes allow users to explore the Showcase, rather than by discipline or programme. If your work resonates with one of these themes, simply select any that apply.

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Can I change the order in which Works appear on the site?

On the right-hand side there is a ‘post attributes’ box and a number input for order. There you can fill in the order that the work should appear. You can set this number for each work.

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I can’t get Vimeo/YouTube to embed?

You should not upload your video files directly. Instead all videos should be first added to Vimeo (or YouTube) and hosted there. To add the video, you should just need to paste in the public url of the video, NOT the iframe code.

What kind of audio files can I add?

The site can accommodate audio through mp3 or a free Soundcloud or Mixcloud embed.

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What accessibility provisions are in place?

The website is based on the following guidance for accessibility: WCAG 2.1

The site will:

Support 3rd-party software to change colours, contrast levels and fonts
turn off autoplay media
zoom in up to 300% without the text spilling off the screen
Support navigating the website using just a keyboard
Support navigating the website using speech recognition software
Support listening to the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)
Events featured as part of the programme of Showcase events will also include captioning and BSL.

Events featured as part of the programme of Showcase events will also include captioning.

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Why are there different page layouts and which should I choose?

For each project you can select a different (or the same) layout. Different layouts will suit different styles and different types of work and your choice will depend on your practice. You may want to discuss this further with your tutor and with the Digital Curator. IMPORTANT: To see how this works in practice you can see an example page with many layouts.

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I’m having problems uploading or am trying to work out how to achieve something before I upload it. What support is in place for me?

If you can’t find the answer in this guide, you can contact the Learning Technology team for assistance. They can assist with uploads to the site. Email LThelp@gsa.ac.uk.
If you have a specific technical question about a specific piece of software, you can also contact TSD via Connect2 on Canvas.
If something on the site appears to be broken, please contact marketing@gsa.ac.uk advising of the issue and we will rectify as soon as is possible. All other support and guidance is available on the student intranet Degree Show pages.

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